Document Control Specialist: Mastering Information Management Event, 21.Apr.2025

Course Description

This comprehensive 5-day course equips participants with the skills and knowledge needed to excel as Document Control Specialists. Covering everything from document lifecycle management to electronic document management systems, this course provides a solid foundation for effective information management in any organization.

Learning Objectives

• Understand the principles and best practices of document control
• Master document lifecycle management techniques
• Learn to implement effective classification and distribution systems
• Gain proficiency in using electronic document management tools
• Develop skills to ensure compliance with industry standards and regulations

Course Modules

Day 1: Introduction to Document Control

• Role and responsibilities of a Document Control Specialist
• Document control principles and best practices
• Overview of document lifecycle management
• Introduction to document control software and tools

Day 2: Document Classification and Organization

• Creating effective document classification systems
• Metadata and indexing techniques
• File naming conventions and version control
• Document storage and retrieval strategies

Day 3: Document Distribution and Control

• Document distribution protocols and procedures
• Managing document revisions and updates
• Implementing document access controls and security measures
• Tracking document changes and maintaining audit trails

Day 4: Electronic Document Management Systems (EDMS)

• Overview of EDMS features and functionalities
• Implementing and configuring EDMS solutions
• Best practices for digital document management
• Integration of EDMS with other business systems

Day 5: Compliance and Quality Assurance

• Industry standards and regulations for document control
• Implementing quality assurance processes
• Conducting document control audits
• Continuous improvement strategies for document management

Practical Wins for Participants

• Ability to implement a robust document control system in their organization
• Proficiency in using electronic document management tools to streamline processes
• Skills to ensure compliance with industry standards and regulations
• Techniques to improve document accessibility and reduce information retrieval time