Course Description
This 5-day course provides a comprehensive introduction to electronic document and data archiving, focusing on the transition from paper-based to digital systems. Participants will learn best practices for digitizing existing records, implementing electronic document management systems, and ensuring long-term preservation of digital assets. The course covers key topics including document scanning, metadata creation, file format selection, storage solutions, access controls, and digital preservation strategies.
Learning Objectives
- Understand the benefits and challenges of transitioning to electronic document management
- Learn best practices for digitizing paper records and creating high-quality scans
- Develop skills in metadata creation and management for digital archives
- Gain knowledge of file formats, storage options, and access controls for electronic records
- Explore strategies for long-term digital preservation and avoiding technological obsolescence
- Understand legal and compliance considerations for electronic archives
Course Modules
Day 1: Introduction to Electronic Document Management
- Overview of electronic document management and digital archiving
- Benefits and challenges of transitioning from paper to electronic systems
- Legal and compliance considerations
- Assessing organizational needs and planning the transition
Day 2: Digitization and Scanning
- Document preparation and handling
- Scanning equipment and software
- Image quality and resolution standards
- Optical Character Recognition (OCR) techniques
Day 3: Metadata and File Management
- Metadata standards and best practices
- Creating and managing metadata for digital archives
- File naming conventions and organization
- Selecting appropriate file formats for long-term preservation
Day 4: Storage and Access
- Digital storage options (local, cloud, hybrid)
- Implementing access controls and security measures
- Backup and disaster recovery planning
- Ensuring searchability and retrievability of electronic records
Day 5: Long-term Digital Preservation
- Digital preservation challenges and strategies
- File format migration and emulation techniques
- Monitoring and managing technological obsolescence
- Developing a sustainable digital preservation program
Practical Wins for Participants
- Ability to develop a strategic plan for transitioning to electronic document management
- Skills to implement a digitization workflow for existing paper records
- Knowledge to select and implement appropriate digital storage and access solutions
- Capability to create a long-term digital preservation strategy for organizational records
Credits: 5 credit per day
Course Mode: full-time
Provider: Blackbird Training Centre
