Master Digital Archiving & Electronic Document Management

Course Description

This intensive 5-day course provides a comprehensive overview of indexing, advanced digital archiving techniques, and electronic document management. Participants will gain practical skills in organizing, preserving, and managing digital assets using cutting-edge tools and methodologies. The course covers best practices for long-term digital preservation, metadata creation, and efficient retrieval systems.

Learning Objectives

• Develop advanced indexing strategies for improved information retrieval
• Master digital archiving techniques for long-term preservation
• Implement effective electronic document management systems
• Apply metadata standards and classification schemes to digital collections
• Understand legal and ethical considerations in digital archiving

Course Modules

Day 1: Foundations of Digital Archiving

• Introduction to digital archiving concepts
• Digital preservation strategies and best practices
• File formats and storage media considerations
• Risk assessment and mitigation in digital preservation

Day 2: Advanced Indexing Techniques

• Principles of effective indexing
• Controlled vocabularies and thesauri
• Automated indexing tools and technologies
• Indexing for multimedia and non-textual content

Day 3: Metadata Creation and Management

• Metadata standards and schemas (Dublin Core, MODS, PREMIS)
• Creating descriptive, administrative, and structural metadata
• Metadata interoperability and exchange
• Quality control and metadata management workflows

Day 4: Electronic Document Management Systems

• EDMS architecture and key components
• Document capture, storage, and retrieval processes
• Version control and document lifecycle management
• Integration with existing IT infrastructure

Day 5: Legal, Ethical, and Future Trends

• Copyright and intellectual property issues in digital archiving
• Privacy and data protection considerations
• Emerging technologies in digital preservation (AI, blockchain)
• Developing a comprehensive digital archiving strategy

Practical Wins for Participants

• Design and implement an efficient digital archiving workflow
• Create a metadata schema tailored to your organization's needs
• Develop a risk assessment and mitigation plan for digital collections
• Evaluate and select appropriate tools for indexing and document management