Payroll System Selection & Implementation Masterclass Event, 21.Apr.2025

Course Description

This comprehensive 5-day course guides participants through the entire process of selecting and implementing a payroll system. From initial needs assessment to post-implementation support, attendees will gain practical skills in project planning, vendor evaluation, data migration, system testing, and change management. The course combines theoretical knowledge with hands-on exercises to ensure participants can confidently manage payroll system projects.

Learning Objectives

• Develop a detailed project plan for payroll system implementation
• Evaluate and select appropriate payroll vendors based on organizational needs
• Design and execute effective data migration and system testing strategies
• Implement change management and training programs for smooth system adoption
• Establish post-implementation support and continuous improvement processes

Course Modules

Day 1: Project Planning and Needs Assessment

• Introduction to payroll system implementation lifecycle
• Conducting a current state analysis
• Defining system requirements and objectives
• Creating a comprehensive project plan

Day 2: Vendor Selection and Evaluation

• Researching payroll system vendors
• Developing a Request for Proposal (RFP)
• Evaluating vendor responses and demonstrations
• Negotiating contracts and service level agreements

Day 3: System Design and Data Migration

• Mapping current processes to new system functionality
• Designing system configurations and customizations
• Planning and executing data cleansing and migration
• Establishing data validation and reconciliation procedures

Day 4: Testing and Quality Assurance

• Developing a comprehensive testing strategy
• Conducting unit, integration, and user acceptance testing
• Parallel payroll runs and results validation
• Identifying and resolving system issues

Day 5: Implementation and Post-Go-Live Support

• Creating user training materials and conducting sessions
• Developing a go-live strategy and cutover plan
• Establishing post-implementation support processes
• Continuous improvement and system optimization techniques

Practical Wins for Participants

• A customizable project plan template for payroll system implementation
• Vendor evaluation scorecard and RFP development toolkit
• Data migration checklist and reconciliation spreadsheet
• Go-live readiness assessment and post-implementation audit guide